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The Content Management APIs help you understand and control your content catalog—list all items for a publisher, inspect detailed metadata, look up items by your internal IDs, and permanently remove content when needed.

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Prerequisites

Before starting, ensure you have:
The caller must belong to the organization that owns the specified publisher.

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List All Items

Retrieve all items for a publisher with basic metadata including status, title, and filename. Use this to audit your catalog or find specific item_id values. When to use:
  • Audit your content catalog
  • Find item IDs for subsequent operations
  • Check ingestion status across all items
Shell
curl -X GET "https://platform.ai.gloo.com/engine/v2/publisher/{publisher-id}/items" \
  -H "Authorization: Bearer $ACCESS_TOKEN"
Example Response: 
[
  {
    "item_id": "070839ad-9ec7-4d3b-b8ee-c61495842e96",
    "item_title": "Introduction to Faith",
    "filename": "intro-faith.pdf",
    "status": "COMPLETED"
  },
  {
    "item_id": "2ae016a2-b2e9-4f64-8a4d-9cb9fa9d87b7",
    "item_title": "Weekly Sermon",
    "filename": "sermon-2024-01.mp3",
    "status": "COMPLETED"
  }
]
Status values: STARTED, QUEUED, FETCHING, TRANSCRIBING, NORMALIZING, CHUNKING, EMBEDDING, SYNCED, ENRICHED, COMPLETED, FAILED Full API details: Get Publisher Items API Reference

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Get Item Details

Retrieve comprehensive metadata for a specific item including status, collection memberships, and all editable fields. When to use:
  • Inspect item state before updates or deletion
  • Verify metadata completeness
  • Check collection memberships and visibility settings
Shell
curl -X GET "https://platform.ai.gloo.com/engine/v2/items/{item-id}" \
  -H "Authorization: Bearer $ACCESS_TOKEN"
Example Response: 
{
  "item_id": "2ae016a2-b2e9-4f64-8a4d-9cb9fa9d87b7",
  "status": "COMPLETED",
  "item_title": "Weekly Sermon",
  "item_subtitle": "Faith in Action Series",
  "filename": "sermon-2024-01.mp3",
  "author": ["Pastor Smith"],
  "item_tags": ["sermons", "faith"],
  "visible_in_search": true,
  "visible_in_chat": true,
  "updated_at": "2025-01-15T10:30:00.000Z"
}
Full API details: Get Item Metadata API Reference

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Look Up by Producer ID

If you assigned your own internal ID (producer_id) when uploading content, use this endpoint to find the corresponding Gloo item_id. When to use:
  • Map your internal IDs to Gloo item IDs
  • Integrate with your existing content management systems
  • Look up items without storing Gloo IDs
Shell
curl -X POST "https://platform.ai.gloo.com/engine/v2/publisher/{publisher-id}/items/by-producer" \
  -H "Authorization: Bearer $ACCESS_TOKEN" \
  -H "Content-Type: application/json" \
  -d '{
    "producer_ids": ["your-internal-id-123"]
  }'
Example Response: 
{
  "producer_id": "your-internal-id-123",
  "item_id": "2ae016a2-b2e9-4f64-8a4d-9cb9fa9d87b7"
}
Full API details: Get Item by Producer ID API Reference

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Delete Items

Permanently remove items from all storage systems. This is irreversible and purges data from vector databases, file storage, and all related records.
Deletion is permanent and cannot be undone. Verify item IDs carefully before deleting.
When to use:
  • Remove obsolete or test content
  • Comply with data removal requests
  • Clean up failed ingestions
Shell
curl -X DELETE "https://platform.ai.gloo.com/engine/v2/items" \
  -H "Authorization: Bearer $ACCESS_TOKEN" \
  -H "Content-Type: application/json" \
  -d '{
    "item_ids": ["070839ad-9ec7-4d3b-b8ee-c61495842e96"]
  }'
Example Response: 
{
  "success": true,
  "mode": "hard",
  "total_requested": 1,
  "total_deleted": 1,
  "total_failed": 0,
  "message": "Successfully deleted 1 of 1 items"
}
Full API details: Delete Item API Reference

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Common Workflows

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Audit Your Catalog

  1. List all items to get an overview of your content
  2. Inspect individual items to check metadata completeness
  3. Update metadata using the Enrich Content APIs

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Find and Fix Items

  1. List items to find content needing updates
  2. Get item details to understand current state
  3. Update single item or bulk update to fix issues

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Bulk Cleanup

  1. List items to identify content for removal
  2. Verify items before deletion
  3. Delete items in batches to clean up your catalog